Protecting a company's information has never been as fundamental as it is today. This is because the use of dice is a reality that has affected even some of the largest companies on the planet. It is precisely for this reason that guaranteeing the security of confidential documents must be an essential obligation in any corporate environment.

When we fail in the efficiency of a data security management in documents, the digital aspects emerge as an optimal protection tool, since the entire process is encrypted and linked to your Digital Certificate.

In this article, we will talk about how digital security can be an excellent ally in managing data security in your company's documents.

The data security management scenario

The Regional Center of Studies for the Development of Information Society (Cetic) conducted a research on data collection and found that only 4 in every 10 Brazilian companies took measures to protect themselves from this practice. To analyze more than 4 thousand entrepreneurs.

The initiatives against the loss of information and hacker attacks have crescendo 42% since the beginning of the pandemic, and this movement is due to the greater incidence of this type of problem. Only during the first half of 2022, there will be 3 million cyberattacks, which represents a rise of around 10% in relation to the same period last year.

Since the number of attacks and dice attacks has shown an increase over the last two years, concerns about the issue and actions developed to prevent this type of attack have not accompanied the discharge of fatal incidents.

The digital game does not combat the dice gaps

As we mentioned at the beginning of the text, digital security can be an excellent ally in managing data security in your company's documents.

And, to understand more fully how this protection happens, we need to read a little more about these digital instructions.

Understanding digital assignments

Basically, a digital object is a kind of identity in the virtual world. With it, it is possible to sign commitments in digital documents with technology capable of identifying its issuer.

In practice, the process uses different cryptography resources to provide greater security and integrity in the issuance of electronic documents. In the end, with the expansion of technology, a large part of the files and the issuance of migratory documents for the digital environment, right?

From this point on, the greater availability of technological tools contributes to the change in the format of the digital document format. Logo, the evolution of processes that influence the development of modalities of authentication and digital document collection.

In this context, a digital document allows you to access your documents in the same way as handwritten documents that validate contracts, records and other content that previously only existed on paper.

However, with the creation of the Brazilian Public Chaves Infrastructure — ICP Brazil, since 2001, it has been possible to access documents digitally. From now on, this modality of prosecution has become legally valid throughout the national territory.

In addition to making a range of solutions more flexible for the management of different work fronts, creating digital technology was an important step to reduce the use of paper and contribute to environmental preservation.

Therefore, as we live in an increasingly connected world, being able to count on this type of technological solution represents numerous advantages for free-lance workers, self-employed workers and business managers. This is because the digital audit traces the same legal security of documents authenticated in cards.

Why can we solve data security management problems in documents with digital assignments?

As already highlighted, one of the requirements to authenticate documents digitally is to integrate the authentication into an encrypted certificate, which is issued by a Certifying Authority. This procedure preserves the identity of the user, protects information and authenticity of the document, and also helps prevent fraud.

However, the use of printed documents runs the risk of loss and various damages caused by scratches, scratches and the same at the time. Therefore, it is possible to avoid these risks when using a digital security platform, because the security criteria are subject to the liability of two ponta cryptographic algorithms.

Criteria that make digital assignments legally valid

Embora as digital assignments are legal, who want to use them, the court must be prepared to prove that there has been no adulteration after the execution of the formalization.

If you find any reason to doubt the authenticity of a digital asset, you may invalidate the document.

In order for a digital transaction to be in accordance with the rules of law and justice, it cannot provide points in relation to:

• Security

• Audit logs

• Authentication

Security

As we have already stated in this article, an electronic security system must be strengthened with high-level security protocols and multi-factor authentication to ensure that documents and audit records are never adulterated or accessed by unauthorized parties.

If there is a security vulnerability that gives credibility to an argument whose objective is to question the integrity of an electronic document, a judge may declare the document inadmissible.

Audit logs

Audit logs with data/time limits allow parties, including the court, to verify when a document was created, viewed, accessed and archived.

In this way, they must be detailed and protected with a digital security, verification method or similar method to guarantee that they remain inviolate.

Authentication

The more a digital document can be authenticated, the greater the likelihood of being judged as proven.

However, caution is necessary, since some of these measures may be so onerous that they end up prejudging accessibility and convenience that will make electronic services so popular.

The key, then, is to find ways to authenticate documents that are verified, admitted and defended, but without overloading the parties involved.

The best practices in electronic security authentication involve a multivariate approach that includes biometric authentication, audit logs and security certificates.

Conte com o Adobe Acrobat Sign

Adobe Acrobat Sign is a cloud-based digital assignment service that allows the user to submit, upload, track and manage assignment processes.

• Digital assignments with digital certificates issued by third-party suppliers help you comply with regulations all over the world.

• Your digital information and PDF document are linked by encryption and protected with an inviolate seal.

• Use your unique digital identity to easily validate your credentials and authorize your assignment when you apply digitally.

• Validation of the digital password requires renewal. The document obtained in digital form is intended for revalidation within at least 10 years.

SOURCE: Adobe Blog

Minitab is part of Software.com.br, a leading company in technology solutions for the corporate world in Latin America. Through partnerships with the main market manufacturers, Software.com.br serves as consultancy in Digital Transformation, with specialized consultants in: Software Licensing, Cybersecurity, DevOps, Infrastructure and Data Analytics.

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